Job seekers with a Grade 12 certificate have an opportunity to apply for a permanent Registry Clerk position in Pretoria, Hatfield. The vacancy is suitable for candidates looking to enter government administration, as no previous work experience is required.
The position involves providing clerical and administrative support, managing incoming and outgoing documents, maintaining filing systems and assisting with records management.
The department is also encouraging applications from young people and persons with disabilities as part of its employment equity targets.
Registry Clerk Vacancy Details
| Job detail | Information |
|---|---|
| Position | Registry Clerk |
| Reference number | REGCLE |
| Appointment | Permanent |
| Salary | R237,453 per annum |
| Salary level | Level 05 |
| Location | Pretoria, Hatfield |
| Minimum qualification | Grade 12 / National Senior Certificate |
| Work experience | Not required |
| Closing date | Not specified in the supplied information |
Salary clarification: The supplied advert states R237 453 101 per annum, which appears to contain a formatting error. The amount should be confirmed against the official vacancy notice. The table uses R237,453 as the apparent intended figure.
Minimum Requirements
Applicants must meet the following requirements:
- National Senior Certificate (Grade 12), NQF Level 4, recognised by SAQA.
- No previous work experience is required.
Skills and Competencies
The successful candidate should demonstrate the following skills:
- Basic knowledge of registry operations.
- Understanding of electronic and manual filing systems.
- Good verbal and written communication skills.
- Interpersonal and relationship-building skills.
- Planning and organising abilities.
- Flexibility and attention to detail.
- Document management and archiving skills.
- Record-keeping abilities.
- Computer literacy.
Applicants with basic knowledge of registry administration and document management may find these skills particularly useful.
Duties and Responsibilities
The successful candidate will provide administrative and clerical support to ensure the effective management of registry and document services.
Main responsibilities include:
1. Document and Mail Management
- Register, stamp, sort and distribute incoming and outgoing documents.
- Manage physical and electronic mail.
- Ensure documents reach the correct offices and officials.
- Maintain proper records of received and distributed correspondence.
2. Filing and Records Management
- Open new files and record them in the Register of Files Opened.
- Close files according to registry procedures.
- Replace damaged or worn-out file covers.
- Maintain electronic and manual filing systems.
- Manage a SharePoint folder for Ministry documents.
3. Scanning and Document Control
- Complete document control sheets.
- Record documents that need to be scanned.
- Maintain the Register of Scanned Documents.
- Photocopy and scan records when requested.
- Report files that are due for disposal.
4. Archiving and File Distribution
- Issue and receive physical and electronic files.
- Arrange and pack records according to transfer lists.
- Assist with logistical arrangements for transferring archival records.
- Ensure records are handled according to established procedures.
The employee will also be expected to support operational improvements and comply with workplace policies and procedures.
Who Should Apply?
This opportunity may be suitable for:
- Unemployed matriculants looking for permanent government employment.
- Young people interested in administration and office support.
- Candidates who want to build a career in records management.
- Applicants with computer literacy and good organisational skills.
- Persons with disabilities who meet the minimum requirements.
Important: No work experience is required, making this an opportunity worth considering for qualifying first-time job seekers.
How to Apply for the Registry Clerk Position
Interested applicants should submit their applications through the official recruitment link provided in the original vacancy advertisement.
Position: Registry Clerk
Reference number: REGCLE
Centre: Pretoria, Hatfield
Enquiries
For further information about the position, contact:
- Mr M Cilo: (012) 427 8514
- Ms N Khosa: (012) 427 8260
- Ms N Sekele: (012) 427 8599
Employment Equity
The advert specifically highlights employment equity targets for:
- Persons with disabilities.
- Youth applicants, both male and female.
Eligible applicants from these groups are encouraged to apply.
Frequently Asked Questions
Can I apply with Grade 12 only?
Yes. A National Senior Certificate or equivalent NQF Level 4 qualification recognised by SAQA is required.
Is previous work experience required?
No. The vacancy specifically states that no work experience is required.
Is the Registry Clerk position permanent?
Yes. The nature of appointment is permanent.
Where is the job located?
The position is based in Pretoria, Hatfield.
How much does the Registry Clerk earn?
The advert appears to indicate an annual salary of R237,453 at salary Level 05. However, the original salary figure contains a formatting error and should be checked against the official notice.
Final Note
The Registry Clerk vacancy offers an opportunity for Grade 12 holders to enter government administration without previous work experience. Candidates interested in records management, filing and office administration should review the official vacancy notice and follow its application instructions.
Closing date and direct application link were not included in the information supplied. Verify these details before submitting your application.